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See how AI can do the heavy lifting in financial reporting.

Hjairna Insights reviews the month's results, identifies variances, gathers the right context from the business and prepares the material the finance team needs for the next decision.

Read the use case: monthly reporting

The workflow at a glance

  1. 1

    Getting started

    This month's goals, data and workflow are set up.

  2. 2

    Analysis and input

    Draft reports are written and comments are gathered from the business.

  3. 3

    Final delivery

    The report is updated and the board materials are delivered.

Preparation
Analysis & input
Board report
01

Time to start the monthly report

Preparation

Write a message to Hjairna…

Monthly report · March 2026

Draft6 steps · 18 recipients
  1. 1

    Variance analysis

    Automatic
  2. 2

    Draft report

    Automatic
  3. 3

    Requests for comments

    ManualManual review
    Special instruction this month

    Ask the business areas to comment on how higher fuel and transport costs affect Q2.

  4. 4

    Response collection

    Automatic
  5. 5

    Consolidation

    Automatic
  6. 6

    Board report

    ManualManual review

Reports by unit

  • Group report · March 2026
  • BA North
  • Stockholm
  • Stockholm North
  • Stockholm South
  • Helsinki
  • Helsinki Operations
  • Helsinki Optimisation
  • BA South
  • Malmö
  • Malmö Retail
  • Malmö Enterprise
  • Gothenburg
  • Gothenburg West
  • BA West
  • Oslo
  • Oslo Logistics
  • Oslo Service
  • Bergen
  • Bergen Transport
  • BA Industrial
  • Hultsfred
  • Hultsfred Production
  • Skövde
  • Skövde Components

Draft report

BA North · March 2026

Summary
Data tables
    P&L
    Sales & KPIs
    Personnel costs
    Other costs
Monthly report · BA North · March 2026
Writing…
ToAnders· Head of BA North<anders@hjairna.se>
Ccinsights@hjairna.se
SubjectMonthly report BA North · March 2026: your input needed
Hjairna is drafting the request based on this month's report and the special instruction.Send

Replies from BA North

0/4
  • E
    Stockholm North· Elin

    “Fuel mainly affects field service and transport to larger customer projects. We expect the effect to be manageable if April volumes are in line with plan.”

  • S
    Stockholm South· Sara

    “Two deliveries were moved in from Q2 and the team can meet the delivery plan. Transport costs are above budget, especially for express freight.”

  • M
    Helsinki Operations· Mikael

    “Fuel and transport hit us hardest because external technicians are driving further than planned. We are waiting for the procurement negotiation on 17 April.”

  • L
    Helsinki Optimisation· Laura

    “The mix remains positive, with a higher share of optimisation contracts. We see no significant fuel effect, and the Q2 pipeline could be revised upwards.”

Collection · BA North

Collecting replies from the units

Step 4 · Response collection

Collecting replies before the summary is created

Hjairna reads incoming replies from the BA North units and links them to the questions and variances that were sent out. Headings and conclusions are only created once all the input is in.

0/4 replies processed

Slides

0/9
  • 1Cover
  • 2Group P&L
  • 3Highlights
  • 4Key risks
  • 5Appendix
  • Appendices · by business area
  • 6BA North
  • 7BA South
  • 8BA West
  • 9BA Industrial

Board report

Building the slide overview

0/9

Presentation canvas

0/9
1

Cover

2

Group P&L

3

Highlights

4

Key risks

5

Appendix

6

BA North

7

BA South

8

BA West

9

BA Industrial

Hjairna · Generated from this month's unit reports

Hjairna · Generated 2 April 2026
Hjairna

Hjairna

Board report

March 2026

4 business areas · 18 units · one reporting process

CONFIDENTIAL1 / 9
Slide 2 · Group results
Hjairna

Group results · March 2026

ItemActualBudgetPYΔ BΔ PY
Revenue487.2462.8441.6+24.4+45.6
COGS190.9183.4179.2+7.5+11.7
Gross profit296.3279.4262.4+16.9+33.9
Gross margin %60.8%60.4%59.4%+0.4 pp+1.4 pp
Personnel costs203.7199.6190.8+4.1+12.9
Other costs28.523.725.4+4.8+3.1
EBITDA64.156.146.2+8.0+17.9
EBITDA %13.2%12.1%10.5%+1.1 pp+2.7 pp
Comments
  • Revenue is SEK 24.4m above budget, driven mainly by BA North and BA Industrial.
  • Gross margin strengthened to 60.8%, 1.4 percentage points above the prior year.
  • EBITDA was SEK 64.1m, SEK 8.0m above budget and SEK 17.9m above the prior year.
  • Higher fuel and transport costs mainly affect BA West and need to be tracked in Q2.
CONFIDENTIAL2 / 9
Slide 3 · Highlights
Hjairna

Highlights March 2026

#Observation
01EBIT 14.2% above plan, with the strongest development in BA North (+22.7%).
02Group gross margin strengthened by 0.9 percentage points, driven by a favourable service mix.
03Projects brought forward add around SEK 19m to Q2 order intake.
04Group NPS was 58, which is 5 points above target. Stockholm North had the strongest result.
Comment

The highlights show a broad improvement: results above plan, a stronger margin, projects brought forward and continued high customer satisfaction.

CONFIDENTIAL3 / 9
Slide 4 · Risks to watch
Hjairna

Risks to watch

#Observation
01Fuel and transport costs are putting pressure on Q2. The net impact for the group is estimated at −SEK 3.1m, mainly in BA West. The issue will be raised at the procurement forum on 17 April.
02Planned Q2 hires in BA North and BA South will slightly raise the cost base and should be tracked weekly.
03A supplier delay in BA West could move SEK 4m of deliveries from April to May. The Q2 forecast includes a buffer for this.
Focus for next steps

The risks are concentrated in cost pressure and timing in Q2. The recommendation is to track the fuel issue separately and update the forecast after the procurement forum.

CONFIDENTIAL4 / 9
Appendices
Hjairna

Appendices

Summary by business area · 4 business areas

CONFIDENTIAL5 / 9
Appendix · Slide 6
Hjairna

BA North

Head of BA · Anders
ItemActualBudgetPYΔ BΔ PY
Revenue126.4118.0112.8+8.4+13.6
COGS47.645.946.1+1.7+1.5
Gross profit78.872.166.7+6.7+12.1
Gross margin %62.3%61.1%59.1%+1.2 pp+3.2 pp
Personnel costs51.550.848.4+0.7+3.1
Other costs8.45.97.2+2.5+1.2
EBITDA18.915.411.1+3.5+7.8
Comment

Net sales of SEK 126.4m, +7.1% on budget (+SEK 8.4m). EBIT of SEK 18.9m, +22.7% on budget, the clearest positive variance this month. Gross margin of 62.3%, +1.2 percentage points, mainly driven by the service mix.

Watch list

Fuel and transport costs weigh on Q2. The procurement forum on 17 April is the next key checkpoint.

CONFIDENTIAL6 / 9
Appendix · Slide 7
Hjairna

BA South

Head of BA · Maria
ItemActualBudgetPYΔ BΔ PY
Revenue138.7133.6128.4+5.1+10.3
COGS54.953.752.1+1.2+2.8
Gross profit83.879.976.3+3.9+7.5
Gross margin %60.4%59.8%59.4%+0.6 pp+1.0 pp
Personnel costs58.157.254.8+0.9+3.3
Other costs8.56.97.8+1.6+0.7
EBITDA17.215.813.7+1.4+3.5
Comment

Net sales of SEK 138.7m, +3.8% on budget. EBIT of SEK 17.2m, +9.1% on budget, a stable development. Limited fuel exposure, partly offset by surcharges to customers.

Watch list

Hiring three sales staff in Q2 will raise the cost base and should be tracked weekly.

CONFIDENTIAL7 / 9
Appendix · Slide 8
Hjairna

BA West

Head of BA · Johan
ItemActualBudgetPYΔ BΔ PY
Revenue112.6110.0106.9+2.6+5.7
COGS45.243.943.7+1.3+1.5
Gross profit67.466.163.2+1.3+4.2
Gross margin %59.9%60.1%59.1%−0.2 pp+0.8 pp
Personnel costs46.646.244.1+0.4+2.5
Other costs7.47.06.7+0.4+0.7
EBITDA13.412.912.4+0.5+1.0
Comment

Net sales of SEK 112.6m, +2.4% on budget. EBIT of SEK 13.4m, +4.1% on budget, but held back by high fuel exposure. Two larger contracts are expected to close in April, worth around SEK 11m in order intake.

Watch list

Fuel and transport costs are putting pressure on Q2. The forecast is adjusted by −SEK 2.5m.

CONFIDENTIAL8 / 9
Appendix · Slide 9
Hjairna

BA Industrial

Head of BA · Petter
ItemActualBudgetPYΔ BΔ PY
Revenue109.5103.593.5+6.0+16.0
COGS43.239.937.3+3.3+5.9
Gross profit66.363.656.2+2.7+10.1
Gross margin %60.5%61.4%60.1%−0.9 pp+0.4 pp
Personnel costs47.545.443.5+2.1+4.0
Other costs4.25.13.7−0.9+0.5
EBITDA14.613.19.0+1.5+5.6
Comment

Net sales of SEK 109.5m, +5.8% on budget. EBIT of SEK 14.6m, +11.4% on budget, a strong result. Marginal fuel impact, handled within budget.

Watch list

A framework agreement is extended in April, giving a stable order book ahead of Q2.

CONFIDENTIAL9 / 9

Hjairna · Generated from this month's unit reports

4 days later · ahead of the board meeting

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Other recurring processes Hjairna can take on.

The same approach works wherever finance and the business need to interpret numbers, gather context and deliver consistent, decision-ready reporting.

  • Forecasting and pipeline reviews
  • Budget preparation
  • Periodic forecast cycles
  • Business area reviews
  • Tracking decisions and actions
  • Commentary for management and board reports
How Hjairna works

Get started without a large integration project.Build on it over time.

Hjairna Insights works with the infrastructure you already have. To get started, it needs much the same as a new employee or consultant: clear tasks, an email address and controlled access to the relevant material.

Built on your existing infrastructure
Hjairna can work with your reports, files, inboxes and data sources, so the first step does not have to be a large IT project.
We support you through implementation
Together we define workflows, responsibilities, access, templates and approvals, so the new way of working is secure from day one.
Add integrations over time
Once the value is proven, we add deeper system integrations and automation step by step, where they make the biggest difference.
Security and governance

Built for secure, governed use.

Larger organisations need AI that works within structured processes, with controlled access, consistent templates, traceability and secure handling of business-critical information.

Controlled access
Role-based permissions for data, templates and workflows, not just for documents.
Traceability
Audit logs showing who created, edited and shared each report.
Secure data handling
Business-critical information is processed within controlled boundaries and is not exposed to external models.
Template and process governance
Standard formats and approval steps across the whole organisation.
Adapts to your security model
Works with your existing identity management, user directory and access policies.
Scoped AI use
AI runs within defined processes, not as an open assistant with access to all company data.

Want to get more out of your financial reporting?

We would be happy to show you how Hjairna Insights can support your recurring reporting, which tasks make the best starting point and how to get going with the infrastructure you already have.

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