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Use case · Monthly reporting

From month-end close to board-ready reporting.

Almost every company produces a monthly report. Far fewer have the time, structure and resources to make it the management tool it should be.

Hjairna Insights takes you from a closed month to explained variances, commentary from the business and board materials in the format you already use.

Book a demoSee the workflow step by step

Monthly reporting today

01

The numbers are ready

But the variances still need to be understood, explained and prioritised.

02

The work is manual

Controllers gather data, write comments and chase input when time is already short.

03

The context is scattered

The explanations sit with owners in the business, spread across emails, meetings and side conversations.

04

Actions get lost

The report gets finished, but actions, risks and lessons are not always carried forward.

One connected workflow, from month-end close to board materials.

  1. 01Create monthly report
  2. 02Workflow
  3. 03Report structure
  4. 04Analysis & report
  5. 05Communication
  6. 06Summary
  7. 07Board report
  8. 08Done

01 · Start

Start the workflow manually or automatically.

The process starts with a simple instruction: the period is closed, the reporting workflow can begin and a few questions need extra focus this month.

You stay in control of

Priorities, instructions and sign-off on what to follow up.

Hjairna helps with

Interprets the request and prepares the next step in the monthly workflow.

01

Time to start the monthly report

Write a message to Hjairna…

02 · Workflow

The workflow is set up and tailored to the month.

Hjairna creates a clear workflow covering analysis, draft reports, requests for comments, response collection, consolidation and board materials. The team can see which steps are automated and which require human review.

You stay in control of

Review points, roles and special instructions for the month.

Hjairna helps with

Coordinates the workflow and keeps every step on track from start to delivery.

02

Setting up this month's workflow

Monthly report · March 2026

Draft6 steps · 18 recipients
  1. 1

    Variance analysis

    Automatic
  2. 2

    Draft report

    Automatic
  3. 3

    Requests for comments

    ManualManual review
    Special instruction this month

    Ask the business areas to comment on how higher fuel and transport costs affect Q2.

  4. 4

    Response collection

    Automatic
  5. 5

    Consolidation

    Automatic
  6. 6

    Board report

    ManualManual review

03 · Structure

Every unit reports in the same structure.

Each business area and underlying unit gets the right report structure, templates and supporting data. Analysis and comments can then be compared and consolidated without manual formatting.

You stay in control of

Report templates, organisational structure and which units to include.

Hjairna helps with

Prepares a report for each unit and makes sure they all follow the same logic.

03

Structuring reporting by unit

Reports by unit

  • Group report · March 2026
  • BA North
  • Stockholm
  • Stockholm North
  • Stockholm South
  • Helsinki
  • Helsinki Operations
  • Helsinki Optimisation
  • BA South
  • Malmö
  • Malmö Retail
  • Malmö Enterprise
  • Gothenburg
  • Gothenburg West
  • BA West
  • Oslo
  • Oslo Logistics
  • Oslo Service
  • Bergen
  • Bergen Transport
  • BA Industrial
  • Hultsfred
  • Hultsfred Production
  • Skövde
  • Skövde Components

04 · Analysis

Variances are analysed and draft reports are prepared.

Hjairna reads actuals, budget and the relevant tables, identifies variances and writes a first draft with clear drivers, risks and open questions.

You stay in control of

Judgement on conclusions, tone and which variances matter most.

Hjairna helps with

Does the analytical groundwork and produces a structured first draft.

Draft report

BA North · March 2026

Summary
Data tables
    P&L
    Sales & KPIs
    Personnel costs
    Other costs
Monthly report · BA North · March 2026
Writing…

Draft report

BA North · March 2026

Summary
Data tables
    P&L
    Sales & KPIs
    Personnel costs
    Other costs
Monthly report · BA North · March 2026
Writing…

05 · Communication

The right questions reach the right owners, with the right context.

Instead of generic emails, owners receive a tailored summary of the month's results with specific questions: what stands out, what needs explaining and which assumptions must be confirmed before the report is finalised.

You stay in control of

Which questions to ask and when the material is ready to send.

Hjairna helps with

Prepares requests, attachments and questions so the business can reply quickly.

05

Preparing a request to the business area lead

ToAnders· Head of BA North<anders@hjairna.se>
Ccinsights@hjairna.se
SubjectMonthly report BA North · March 2026: your input needed
Hjairna is drafting the request based on this month's report and the special instruction.Send

06 · Consolidation

Replies are collected, summarised and fed back into the report.

Hjairna reads incoming replies, links them to the right variances and updates the draft report with confirmed explanations, risks and recommended next steps.

You stay in control of

The final call on what goes into the report.

Hjairna helps with

Summarises replies and keeps numbers, comments and actions connected.

06

Collecting and summarising replies

Replies from BA North

0/4
  • E
    Stockholm North· Elin

    “Fuel mainly affects field service and transport to larger customer projects. We expect the effect to be manageable if April volumes are in line with plan.”

  • S
    Stockholm South· Sara

    “Two deliveries were moved in from Q2 and the team can meet the delivery plan. Transport costs are above budget, especially for express freight.”

  • M
    Helsinki Operations· Mikael

    “Fuel and transport hit us hardest because external technicians are driving further than planned. We are waiting for the procurement negotiation on 17 April.”

  • L
    Helsinki Optimisation· Laura

    “The mix remains positive, with a higher share of optimisation contracts. We see no significant fuel effect, and the Q2 pipeline could be revised upwards.”

Collection · BA North

Collecting replies from the units

Step 4 · Response collection

Collecting replies before the summary is created

Hjairna reads incoming replies from the BA North units and links them to the questions and variances that were sent out. Headings and conclusions are only created once all the input is in.

0/4 replies processed

Living knowledge base

What you learn this month carries over to the next.

Hjairna keeps a living knowledge base for each unit. Every completed report and every interaction adds to it, so the next report, email, forecast and chat reply builds on what is already known.

What each unit does and which targets it is measured against
Open questions, risks and recurring variances
Actions owners have committed to, and when to check in on them
How each person prefers to communicate

07 · Board materials

Management and board materials come from the same process.

Once the unit reports are ready, one coherent pack is created for the CFO, management or the board. Highlights, risks and appendices are all based on the same traceable material.

You stay in control of

Selection, priorities and final review of the material.

Hjairna helps with

Assembles the presentation and keeps the link to the sources.

07

Building the board report

Slides

0/9
  • 1Cover
  • 2Group P&L
  • 3Highlights
  • 4Key risks
  • 5Appendix
    • Appendices · by business area
  • 6BA North
  • 7BA South
  • 8BA West
  • 9BA Industrial

Board report

Building the slide overview

0/9

Presentation canvas

0/9
1

Cover

2

Group P&L

3

Highlights

4

Key risks

5

Appendix

6

BA North

7

BA South

8

BA West

9

BA Industrial

Hjairna · Generated from this month's unit reports

Hjairna · Generated 2 April 2026
Hjairna

Hjairna

Board report

March 2026

4 business areas · 18 units · one reporting process

CONFIDENTIAL1 / 9
Slide 2 · Group results
Hjairna

Group results · March 2026

ItemActualBudgetPYΔ BΔ PY
Revenue487.2462.8441.6+24.4+45.6
COGS190.9183.4179.2+7.5+11.7
Gross profit296.3279.4262.4+16.9+33.9
Gross margin %60.8%60.4%59.4%+0.4 pp+1.4 pp
Personnel costs203.7199.6190.8+4.1+12.9
Other costs28.523.725.4+4.8+3.1
EBITDA64.156.146.2+8.0+17.9
EBITDA %13.2%12.1%10.5%+1.1 pp+2.7 pp
Comments
  • Revenue is SEK 24.4m above budget, driven mainly by BA North and BA Industrial.
  • Gross margin strengthened to 60.8%, 1.4 percentage points above the prior year.
  • EBITDA was SEK 64.1m, SEK 8.0m above budget and SEK 17.9m above the prior year.
  • Higher fuel and transport costs mainly affect BA West and need to be tracked in Q2.
CONFIDENTIAL2 / 9
Slide 3 · Highlights
Hjairna

Highlights March 2026

#Observation
01EBIT 14.2% above plan, with the strongest development in BA North (+22.7%).
02Group gross margin strengthened by 0.9 percentage points, driven by a favourable service mix.
03Projects brought forward add around SEK 19m to Q2 order intake.
04Group NPS was 58, which is 5 points above target. Stockholm North had the strongest result.
Comment

The highlights show a broad improvement: results above plan, a stronger margin, projects brought forward and continued high customer satisfaction.

CONFIDENTIAL3 / 9
Slide 4 · Risks to watch
Hjairna

Risks to watch

#Observation
01Fuel and transport costs are putting pressure on Q2. The net impact for the group is estimated at −SEK 3.1m, mainly in BA West. The issue will be raised at the procurement forum on 17 April.
02Planned Q2 hires in BA North and BA South will slightly raise the cost base and should be tracked weekly.
03A supplier delay in BA West could move SEK 4m of deliveries from April to May. The Q2 forecast includes a buffer for this.
Focus for next steps

The risks are concentrated in cost pressure and timing in Q2. The recommendation is to track the fuel issue separately and update the forecast after the procurement forum.

CONFIDENTIAL4 / 9
Appendices
Hjairna

Appendices

Summary by business area · 4 business areas

CONFIDENTIAL5 / 9
Appendix · Slide 6
Hjairna

BA North

Head of BA · Anders
ItemActualBudgetPYΔ BΔ PY
Revenue126.4118.0112.8+8.4+13.6
COGS47.645.946.1+1.7+1.5
Gross profit78.872.166.7+6.7+12.1
Gross margin %62.3%61.1%59.1%+1.2 pp+3.2 pp
Personnel costs51.550.848.4+0.7+3.1
Other costs8.45.97.2+2.5+1.2
EBITDA18.915.411.1+3.5+7.8
Comment

Net sales of SEK 126.4m, +7.1% on budget (+SEK 8.4m). EBIT of SEK 18.9m, +22.7% on budget, the clearest positive variance this month. Gross margin of 62.3%, +1.2 percentage points, mainly driven by the service mix.

Watch list

Fuel and transport costs weigh on Q2. The procurement forum on 17 April is the next key checkpoint.

CONFIDENTIAL6 / 9
Appendix · Slide 7
Hjairna

BA South

Head of BA · Maria
ItemActualBudgetPYΔ BΔ PY
Revenue138.7133.6128.4+5.1+10.3
COGS54.953.752.1+1.2+2.8
Gross profit83.879.976.3+3.9+7.5
Gross margin %60.4%59.8%59.4%+0.6 pp+1.0 pp
Personnel costs58.157.254.8+0.9+3.3
Other costs8.56.97.8+1.6+0.7
EBITDA17.215.813.7+1.4+3.5
Comment

Net sales of SEK 138.7m, +3.8% on budget. EBIT of SEK 17.2m, +9.1% on budget, a stable development. Limited fuel exposure, partly offset by surcharges to customers.

Watch list

Hiring three sales staff in Q2 will raise the cost base and should be tracked weekly.

CONFIDENTIAL7 / 9
Appendix · Slide 8
Hjairna

BA West

Head of BA · Johan
ItemActualBudgetPYΔ BΔ PY
Revenue112.6110.0106.9+2.6+5.7
COGS45.243.943.7+1.3+1.5
Gross profit67.466.163.2+1.3+4.2
Gross margin %59.9%60.1%59.1%−0.2 pp+0.8 pp
Personnel costs46.646.244.1+0.4+2.5
Other costs7.47.06.7+0.4+0.7
EBITDA13.412.912.4+0.5+1.0
Comment

Net sales of SEK 112.6m, +2.4% on budget. EBIT of SEK 13.4m, +4.1% on budget, but held back by high fuel exposure. Two larger contracts are expected to close in April, worth around SEK 11m in order intake.

Watch list

Fuel and transport costs are putting pressure on Q2. The forecast is adjusted by −SEK 2.5m.

CONFIDENTIAL8 / 9
Appendix · Slide 9
Hjairna

BA Industrial

Head of BA · Petter
ItemActualBudgetPYΔ BΔ PY
Revenue109.5103.593.5+6.0+16.0
COGS43.239.937.3+3.3+5.9
Gross profit66.363.656.2+2.7+10.1
Gross margin %60.5%61.4%60.1%−0.9 pp+0.4 pp
Personnel costs47.545.443.5+2.1+4.0
Other costs4.25.13.7−0.9+0.5
EBITDA14.613.19.0+1.5+5.6
Comment

Net sales of SEK 109.5m, +5.8% on budget. EBIT of SEK 14.6m, +11.4% on budget, a strong result. Marginal fuel impact, handled within budget.

Watch list

A framework agreement is extended in April, giving a stable order book ahead of Q2.

CONFIDENTIAL9 / 9

Hjairna · Generated from this month's unit reports

08 · Review

Everything is ready for the board, management team or business review.

When the workflow is complete, the report, presentation and follow-up questions are ready for the meeting, whether that is the board, the management team or a business review. Questions, risks and actions are saved in the knowledge base and become the starting point for future reports, forecasts, emails and chat replies.

You stay in control of

Approval, changes and decisions on next steps.

Hjairna helps with

Finalises the material, updates the knowledge base and makes it easy to pick up the conversation.

08

Delivering the final board materials

4 days later · ahead of the board meeting

Write a message to Hjairna…

Want to see how this would work in your monthly reporting?

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